Room Reservations

Room Reservations

Available Spaces in Leverett House:

  • Light Court Bren Conference Room
  • Senior Common Room
  • Private Dining Room
  • G-Hutch
  • Library Theater

Reservation Process:

  • Eligibility: Only Leverett House residents can reserve these spaces.
  • Booking System: Reservations must be made through the university-wide system, EMS RoomBook: RoomBook.
  • Event Registration: All events or gatherings of 13 or more people require:
    1. A completed event registration form: Event Registration Form
    2. A meeting with the Tutor on Call.

General Reservation Policies:

  • Time Limits: Room usage must end by the booked time or when the space closes for the day.
  • Booking Frequency: Each student or student group can reserve a space once per day. Multiple bookings to extend time limits are not allowed.
  • Discretion: The house reserves the right to review and possibly cancel reservations based on suitability for the residential environment.
  • Cancellation: Reservations may be canceled by the house, Tutor on Call, or security at any time. Cooperation with House staff is required.

Specific Room Policies

  1. Light Court Bren Conference Room
    • Booking: 14 days in advance for up to 2 hours.
    • Capacity: 12 people (inclusive of host).
    • Hours: Sunday-Thursday (8 am-11 pm); Friday-Saturday (8 am-2 am).
  2. G-Hutch
    • Booking: 14 days in advance for up to 3 hours.
    • Capacity: 40 people (inclusive of host).
    • Hours: Sunday-Thursday (8 am-11 pm); Friday-Saturday (8 am-2 am).
  3. Library Theater
    • Booking: 14 days in advance for up to 3 hours.
    • Capacity: 40 people (inclusive of host).
    • Hours: Sunday-Thursday (8 am-11 pm); Friday-Saturday (8 am-12 am).
    • Additional Considerations:
      • Repeated reservations by the same group are limited to maximize availability.
      • The suitability of events for this unique space will be evaluated.
      • Equipment and cleanliness are the responsibility of the booking student.
  4. Senior Common Room
    • Booking: 14 days in advance for up to 2 hours.
    • Capacity: 12 people (inclusive of host).
    • Hours: Sunday-Thursday (8 am-11 pm); Friday-Saturday (8 am-12 am).
  5. Private Dining Room
    • Booking: 14 days in advance for up to 2 hours.
    • Capacity: 12 people (inclusive of host).
    • Hours:  Monday - Friday (5:00 - 7:30); Saturday and Sunday (11:30am - 2:00pm).

General Usage Responsibilities

  • Liability: The individual who makes the reservation is responsible for the space and any incidents that occur, including damages.
  • Damage: Any damage or unusual wear and tear will result in term billing and loss of space privileges.
  • Reporting Issues: If you notice any damage or misuse, report it immediately to Building Manager Mohamed Zaker (mohamed_zaker@harvard.edu).

Event Assistance

  • Furniture: For tables and chairs, contact Mohamed Zaker at least 72 hours before the event.
  • AV Needs: Contact the AV tutor at least 72 hours in advance. Last-minute requests may not be accommodated.

Library Theater: Additional Information

  • Features: State-of-the-art sound and projection system.
  • Uses: Available for rehearsals, performances, meetings, and events.
  • Responsibilities: The booking student must safeguard the equipment and ensure the space is clean.